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Plan Your Warehouse Inwards with OTB, Logistic Appointments, & Shipment Planning

Procurement
Open-To-Buy
Warehouse

Team Involved

Buyer

Procurement and supply chain teams are tasked with ensuring that inventory levels align with sales forecasts while avoiding overstocking or stockouts. They require tools that provide visibility into purchasing budgets, shipment statuses, and warehouse receiving schedules to make informed decisions and maintain optimal inventory levels.

vendor

Vendor

Suppliers and manufacturers need clear communication regarding purchase orders, shipment schedules, and delivery appointments. Timely information allows them to plan production, manage logistics, and ensure on-time deliveries, fostering a reliable supply chain partnership

Workflow Mission

To enhance warehouse inbound planning by integrating Open-to-Buy (OTB) budgeting, automated Advanced Shipping Notifications (Auto-ASN), and dock appointment scheduling. This integration ensures synchronized procurement, logistics, and warehouse operations, leading to efficient inventory management and reduced operational bottlenecks.

Workflow Mission

Scope

This use case operates within Supplymint’s Source to Pay module. It focuses on aligning purchasing decisions with budgetary constraints, automating shipment notifications, and streamlining warehouse receiving through scheduled appointments.

Scope

Our Solution for Buyers & Retailers

Solution Architecture

Open-to-Buy (OTB) Budgeting

Supplymint’s Source to Pay module enables procurement teams to set and monitor purchasing budgets based on sales forecasts and inventory turnover goals. By calculating the optimal amount of merchandise to purchase, teams can prevent overstocking and understocking, ensuring efficient use of capital and meeting customer demand effectively.

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Automated Advanced Shipping Notifications (Auto-ASN)

Upon order confirmation, the system automatically generates ASNs containing detailed shipment information, including item descriptions, quantities, and expected delivery dates. This automation provides warehouse teams with real-time visibility into incoming shipments, allowing for better preparation and resource allocation.

Dock Appointment Scheduling

Integrating dock scheduling functionalities, Source to Pay allows suppliers to book delivery appointments directly within the system. This feature minimizes congestion at receiving docks, reduces wait times for carriers, and ensures that warehouse staff are adequately prepared for incoming shipments, enhancing overall operational efficiency.

Key takeaway

This use case illustrates how Supplymint’s Source to Pay module streamlines warehouse inbound operations by integrating financial planning, shipment tracking, and logistics coordination. By aligning OTB budgeting with automated shipment notifications and structured dock appointments, retailers can achieve a cohesive and efficient supply chain, minimizing delays and optimizing inventory levels.

Eliminate manual PO creation delays

Reduce stockouts and excess inventory

Improve vendor fulfillment rates

Accelerate planning-to-procurement execution

Strengthen inventory accuracy across all nodes

With this automation, retailers gain the agility to respond faster to demand shifts and maintain healthy stock levels, all while giving vendors consistent, timely purchase signals for better supply coordination.

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